Nottawa Township Library Board Minutes

June 24, 2025

Cara Arver called the meeting to order at 4:02p.m.

Michelle Brokaw, Connie Heidbrink, Ruth Rowe, Cara Arver, Timi Sloat, Carmita Hunter, and Robert (Bob) Klar were present. were present.

Bob motioned to approve the agenda, seconded by Michelle. A vote was held. The motion was approved.

Discussion was held on the minutes from the May 19, 2025 meeting. Cara motioned to approve the minutes of the previous meeting, seconded by Carmita. A vote was held. The motion was approved.

Financial report was given by Timi. Bob motioned to accept the financial report as presented, seconded by Michelle. A vote was held. The motion was approved.

Old Business:

●     FDIC Bank limits: Representatives from Sturgis Bank and Trust presented information on Certificates of Deposit and Insured Cash Sweep accounts. The board discussed the various options. Bob made a resolution for the adoption of an Insured Cash Sweep account with a maximum balance of $240,000. Seconded by Cara.  A voice vote was held and the resolution passed unanimously. Cara made a resolution to open a $100,000  6-month Certificate of Deposit with Sturgis Bank. Seconded by Michelle. A voice vote was held and the resolution passed unanimously.

●     Library webpage: The board discussed options to achieve ADA compliance. The Streamline service was discussed and seems to be a viable option. Timi included its cost to the upcoming budget. 

New Business:

●     Investment Policy: Timi presented the Nottawa Library’s Investment Policy.  A discussion was held. Cara made a motion to adopt the new policy, seconded by Carmita.  A vote was held. The motion was approved.

●     Library Insurance: The premium has increased another 15%. The renewal is now above the $5,000 limit and needs board approval for payment. Michelle made a motion to grant board approval for the payment of the insurance premium, seconded by Bob. A vote was held. The motion was approved.

●     The dates for the 2025-2026 Nottawa Township Library Board Meetings: July 28, 2025; September 22, 2025; November 24, 2025; January 26, 2026; March 23, 2026; May 18, 2026; and June 22, 2026.

●     Budget: Due to the increased cost of Insurance, Timi requested an amendment to the 2024-2025 budget.  Cara made a motion to increase line item 271-910 Insurance from 6,700 to 8,120. Seconded by Bob. A vote was held. The motion was approved.

●     The 2025-2026 Proposed Budget was presented and discussed. Carmita made a motion to approve the final Proposed Budget with Total Revenues of 341,863 and Total Expenditures of 266,400. Connie seconded the motion.

The May 2025 Director’s report was given. Events have been well attended and are attracting several new young families.

Public Comment: None

The next meeting is scheduled for July 28, 2025 at 4:00pm. Doodle Poll for quorum confirmation will be sent.

Adjourn motion by Cara, second by Michelle. Meeting adjourned at 5:27pm.

Secretary: Robert L. Klar