Nottawa Township Library Board Minutes

July 28, 2022

Cara Arver called the meeting to order at 6:00 pm.

Kathleen Brandon, Carmita Hunter, Michelle Brokaw, Cara Arver, Mike Friesner, and Carrie Brueck were present. Amber Troyer and Bob Klar were absent.

Michelle motioned to approve the agenda, second by Kathleen, approved. Kathleen motioned to approve the minutes of the previous meeting, second by Carmita, approved.

The board discussed the financial reports. Cara motioned to accept the financial reports as presented, and second by Kathleen, accepted. The contract categories from 21-22 were also discussed.

The library is still on the 50% deposit for improvements with Shetler with construction beginning after Summer Reading will be sent next week so he can begin ordering materials. Carrie went over the bid sheet and changes one more time with the board.

The board reviewed the Meeting Room policy submitted by Anne Seurynck from Foster Swift last meeting.  A suggestion was made to contact Anne regarding the collecting of fees by instructors, tutors, etc. for classes or instruction not sponsored by - but hosted in the library’s rooms.  Anne suggested that item be removed. Kathleen made a motion, second by Michelle to approve the Meeting Room policy with discussed changes.

Attendance at board meetings was discussed. A copy of the bylaws was reviewed. As the changes were emailed to library board members more than 10 days prior to the meeting, a motion was made to update the bylaws Article VI Number 2 to add, “Trustees are strongly encouraged to practice good attendance to Board meetings.  Absence from three consecutive meetings shall be cause for the Board to ask a Trustee to resign”. Motion made by Michelle, second by Carmita, a roll call vote was taken: Yays were Kathleen, Cara, Carmita, Michelle.  There were no Nays in attendance.

The officers for 22-23 were nominated: Carmita, second Michelle for Cara as president, Cara, second Carmita for Kathleen as vice president, Cara, second Kathleen for Bob as secretary. Michelle made a motion to accept all nominations, second by Carmita.  A roll call vote was taken, approved by all.

The 22-23 meeting dates were handed out. A Doodle poll will be taken to ensure a quorum prior to each meeting.

The Director’s report was presented.

The committee to hire a new director has met. A timeline as been set with goals of hiring by Nov. 15. The posting and job description have been updated. A motion was made by Kathleen, second Carmita to approve the changes to the Library Director Job Description and posting. Both will be posted following the meeting through various avenues including the library website.

There was no public comment.

The next meeting is scheduled for September 26.  A Doodle Poll will be taken to assure a quorum prior to the meeting date.

Adjourn motion 7:05 by consensus.

Respectfully Submitted,

Carrie Brueck